Office & Operations Assistant

Pour une jeune entreprise en pleine santé active dans le secteur médical & orthopédique à Diegem, nous recherchons un(e) Employé(e) Support Junior (temps partiel 50%-60%) possédant une première expérience variée en office management. Au sein d'une petite équipe, vous assurerez le suivi administratif, logistique et sales support quotidien.

Zaventem

Admininistrative Assistant Customer Service Office Assistant

Zaventem / Diegem Brussels North (Jette - Laeken - Schaerbeek - Evere) Brussels East (Woluwe) Flemish Brabant East (Leuven - Kampenhout - Vilvoorde - Overijse)

Permanent part-time

Your function

As a Junior Support Specialist, you are the engine behind our daily operations, logistics, and customer support. Since you will work in a small team and will often be in the office independently, you take initiative naturally and ensure everything runs smoothly.

Logistics & Operations: Processing, inspecting, and registering incoming goods, packaging, order packing, and transport coordination. Monitoring inventory management and scheduling.
Sales Support & Customer Service: Primary contact for clients (e.g., medical professionals/hospitals) and external partners. Managing orders, deliveries, customer service, complaints handling, and supporting the external sales team.
Administration & Finance: Creating and following up on sales invoices, credit notes, and payment reminders. Managing client and product data in our ERP system (NL/FR).
Quality & Compliance: Monitoring and maintaining quality procedures in line with FAMHP (FAGG) standards and GDPR compliance.
Office & HR Support: Coordinating appointments, travel, trade fairs, and events. Managing office supplies, facility contacts, and assisting with HR and management projects.

Your profile

Experience: An enthusiastic junior candidate with a first experience in a broad and varied office support role.
Languages: Excellent command of Dutch & English or French & English.
Attributes: Highly structured, accurate, and proactive. Comfortable working independently in the office and taking initiative.
Mindset: Hands-on attitude, and thrives in a small, personal organization.

Our client

Our client is a healthy, ambitious startup in the medical and orthopedic sector, located in Diegem. You will join a small, close-knit team characterized by short communication lines, direct involvement, and a personal approach.

Our client offers

Growth path: A part-time start (50% to max. 60%) with a clear path to grow alongside the company into a full-time position (100%) as Office Manager.
Package: A market-competitive salary complemented by fringe benefits such as Meal Vouchers and DKV health insurance.
Top location & facilities: Beautiful, modern offices in Diegem with excellent parking, as well as access to an in-house gym and canteen.
Presence & Flexibility: A no-home-office policy due to the operational and logistical nature of the role (you are the central anchor on site), combined with flexibility in your working schedule.