Office Manager

The Role: Total Operational Ownership

At the holding, the mission for this role is simple: Enable the partners to focus 100% on the business. You are the person who ensures that "the rest" just works. You aren't just supporting the office; you are running it.

Your core responsibilities include:

• Operational Shield: Taking all non-investment tasks off the partners' plates. You are the first point of contact for external vendors, service providers, and general inquiries.
• Financial Administration: Organizing the "paper trail." You gather invoices, prepare documents for our external accountants, and ensure our financial administration is always audit-ready.
• Personnel Admin: Handling the basic administration for our small team. This includes being the point of contact for the social secretariat (payroll), managing vacation tracking, and keeping personnel files up to date.
• IT & Facilities Coordination: Ensuring the digital and physical workspace is flawless. You coordinate with IT support, manage software subscriptions, and keep the Brussels hub running smoothly.
• Executive Navigation: Managing calendars, travel, and logistics for the partners so they can move from meeting to meeting without worrying about the details.

The profile: The Proactive All-Rounder

They don’t need someone who waits for a "to-do" list. They need someone who creates the list and checks it off before they even notice.

• Mindset: You take pride in being the "go-to" person. You are reliable, highly organized, and possess the discretion required to work in a high-level investment environment.
• Autonomy: You are comfortable working alone and making decisions. Since the partners are often focused on deals, you must be a self-starter.
• Languages:
  • English: Fluent/Native (essential for their international investors and partners).
  • French: A major asset for local Brussels/Benelux administration.
  • German: A very strong advantage (due to their core market focus).
• Experience: A solid background in office management, management support, or high-level administration. Experience in a small, fast-paced team is a plus.

About our client: Investment Holding

Our client is a Brussels-based Investment Holding specializing in strategic acquisitions across the Benelux and Germany, backed by elite Belgian family offices and US investors.

They maintain a lean, entrepreneurial team where the hierarchy is flat. They don't believe in micromanagement; they hire experts, give them the tools they need, and trust them to own their responsibilities.

What they offer

They offer a top-tier package designed to attract a top-tier professional:

• High-Trust Flexibility:
  • Hybrid Work: Work from home most of the week; they only require your presence in their Brussels office once a week for their team alignment.
  • Flexible Hours: They value results over "desk time."
  • Generous Time Off: Based on a 40-hour week, you get 20 vacation days + 12 ADV days (32 days total).
  • They are also open to part-time (30-35h) for the right candidate.
• Premium Benefits:
  • Monthly telework allowance of €150.
  • Competitive monthly gross salary tailored to your experience level.
  • Comprehensive Group & Hospitalization Insurance.
  • Meal Vouchers.
  • Company Smartphone + Subscription & high-end Laptop.
  • 100% reimbursement of Public Transport costs.

Do you have the "ownership" mindset they are looking for? Apply today and help them build the Investment Holding.