Executive Assistant

Experienced Executive Assistant wanted for a part-time position in Brussels, supporting a senior Director in an international and high-level environment. This opportunity is open to both employees and freelancers and offers a varied role combining diary management, event coordination, travel arrangements and executive support.

Brussels

Personal / Executive Assistant Office Management / Facilities

Brussels Centre Brussels South (Uccle - Ixelles - Auderghem)

Permanent part-time Freelance

Your function

For the Brussels representative office of an international French company active in a high-level environment, we are looking for an experienced Executive Assistant to support the Director on a daily basis.

In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail.

Your responsibilities include:

managing and monitoring the Director’s diary, appointments and meetings
proactively reminding the Director of meetings and keeping a close eye on the agenda
receiving, forwarding and drafting correspondence
organising internal and external meetings
making restaurant and hotel reservations
arranging travel
preparing and following up on files and administrative matters
filing, archiving and managing documents
handling expense notes and following specific internal procedures with headquarters
monitoring simple budget-related matters and outstanding invoices
supporting the preparation and organisation of events and international meetings
managing external relations in the Director’s absence
handling limited reception and telephone duties
taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.
building and maintaining a positive working relationship with the Paris HQ

Your profile

You are a mature, service-minded and highly organised professional who understands exactly what is needed in a demanding support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders.

What you bring:

solid experience as an Executive Assistant or in a senior management support role
an excellent command of French, English and Dutch
strong written communication skills and excellent spelling
a good working knowledge of MS Office, especially Excel and Word
excellent organisational and planning skills
a diplomatic and professional communication style, with a strong sense of discretion
strong interpersonal skills and the ability to build trust-based relationships
autonomy, reliability and a strong sense of responsibility
a hands-on attitude and a practical mindset
patience, resourcefulness and a positive approach

You feel comfortable in a role that combines high-level executive support with hands-on operational follow-up. That is exactly where you make the difference.

Our client

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium.
You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise area

Our client offers

You will have the opportunity to take on a key role in a small but strategic office where your impact will be felt every day.
You can expect:

a part-time position of 3 days per week. This role is open to candidates looking to work either as an employee or as a freelancer.
a role with a high degree of autonomy and responsibility
a varied position combining organisational, administrative and relational responsibilities
close collaboration with the Director and the Paris office
a stable environment where seniority and maturity are highly valued
a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes

As the role is closely linked to the daily functioning of the office, working from home is not possible.